UKVIN Group — Privacy Notice

DRAFT — COMPLETE CONTROLLER DETAILS, PROCESSORS, RETENTION AND COOKIE AUDIT BEFORE PUBLICATION.

Last reviewed: 15 November 2026

Who is responsible for your data?

Trading brand: UKVIN Group
Legal data controller: [CONFIRM LEGAL TRADER NAME]
Postal address: [CONFIRM]
Privacy contact: [CONFIRM UKVIN EMAIL]

Information we may collect

Name, contact details, order or enquiry references, machine make/model/approximate year, preferred label format and intended supplementary purpose. Where an order proceeds, Shopify also processes the checkout and order information needed for fulfilment. We avoid asking for complete vehicle/machine serials, identity documents and ownership documents through public website forms.

Purposes and lawful bases

We process the minimum information reasonably necessary to respond to pre-contract enquiries, assess orders, fulfil accepted contracts, comply with legal obligations and protect the business against misuse. The exact lawful basis for each purpose must be assessed and documented by the data controller. We do not claim that a customer's checkbox alone makes every form of processing lawful.

Higher-risk identification documents

If supporting ownership or authority evidence is essential, we will first agree an appropriately secured method of transfer and minimise what is collected. Do not send official identification documents or complete serial records in the public contact form or an unrequested email.

Service providers and data sharing

Shopify hosts the online storefront and provides order-processing services. Other payment, fulfilment, analytics and communications service providers, and any international transfers, must be listed after the final integrations are audited.

Security, retention and rights

Access to information will be restricted to authorised staff, and records will be deleted when no longer needed under documented retention periods. [INSERT DOCUMENTED RETENTION PERIODS, ACTUAL SUPPLIERS, COOKIE DETAILS AND LAWFUL BASES]. Customers may have rights to access, correction, deletion, restriction, portability and objection depending on the circumstances, as well as the right to complain to the ICO.

Contact

Privacy enquiries: [CONFIRM UKVIN EMAIL]